GATHERPOINTE END-TO-END
CONFERENCE PLANNING & LOGISTICS
Through end-to-end conference planning & logistics, we craft engaging and impactful programs that captivate and inspire. Our expert planning and execution guarantee that each session runs smoothly and leaves a lasting impression.
Pre-Event
• Align team roles and responsibilities
• Finalize agenda and speakers
• Manage budget: Create profit & loss statement
• Develop master document and pre-event timeline
• Remind client of vendor payment schedule
• Create/manage run-of-show (ROS) and AV ROS
• Lead team calls and internal communications
• Design event aesthetics (graphics, furniture)
• Set up ticketing system for future conference
• Align team roles and responsibilities
• Finalize agenda and speakers
• Manage budget: Create profit & loss statement
• Develop master document and pre-event timeline
• Remind client of vendor payment schedule
• Create/manage run-of-show (ROS) and AV ROS
• Lead team calls and internal communications
• Design event aesthetics (graphics, furniture)
• Set up ticketing system for future conference
On-site
• Coordinate stage show flow and session management
• Manage green room and speaker transitions
• Troubleshoot on-site issues
• Place signage and sponsor materials
• Execute ROS and ensure staff presence
• Test internal team communication
• Promote next conference with discounts for on-site ticket purchases
Post Event
• Review success metrics and conduct internal debrief
• Share insights with stakeholders
• Meet with the team to discuss the conference
• Assist with logistics for post-event survey
• Provide client with final vendor payment list
