GATHERPOINTE VENDOR MANAGEMENT
Vendor Management is handled with precision, as we collaborate with trusted partners to deliver top-quality services and products. This ensures that all aspects of the event, from catering to audiovisuals, meet the highest standards.
Pre-Event
• Confirm vendors (AV, rentals, catering)
• Review and negotiate vendor proposals
• Schedule planning meetings and site walkthroughs
• Conduct logistics calls for graphics and F&B
• Source room block for guests
• Negotiate AV costs
• Create a timeline for venue due dates
• List branding opportunities for sponsorship
• Identify printing needs and check materials on-site
• Determine digital signage requirements
• Source photographer/videographer and create a shot list
Pre-Event
• Confirm vendors (AV, rentals, catering)
• Review and negotiate vendor proposals
• Schedule planning meetings and site walkthroughs
• Conduct logistics calls for graphics and F&B
• Source room block for guests
• Negotiate AV costs
• Create a timeline for venue due dates
• List branding opportunities for sponsorship
• Identify printing needs and check materials on-site
• Determine digital signage requirements
• Source photographer/videographer and create a shot list
On-site
• Troubleshoot vendor issues
• Execute contracts with third-party vendors
• Ensure schedule adherence and timely vendor arrivals
• Meet vendors for setup coordination
• Arrange printed materials on event day
• Coordinate with photographer/videographer on shot list
Post Event
• Finalize payments and expenses
• Review vendor performance for future reference
• Close contracts and provide feedback
• Collect photos/videos for event website and promote next conference.
